GSPAR's post-award team assists JCSU faculty and staff with:
- Project start-up
- Grant account services
- Administrative services
Project start up
Once the award is received, GSPAR staff conducts a Project Start-up process with the PI or project manager to determine any changes since grant application or to update for current situation. This process includes, but not limited to, finalizing the budget; gathering specific information on personnel; and reviewing agency requirements for reporting. Any form necessary for grant implementation is distributed at this time. The project start-up must be conducted prior to authorizing spend-down on the grant funds.
Grant Account Services
The GSPAR Office is responsible for the establishment, monitoring and financial reporting associated with grants. Post-award staff will work with researchers to ensure all awards, contracts, and expenditures are in compliance with the account purpose and spending restrictions/limitations of Federal, State and private agencies. Services offered by staff include:
- Process budget set-up requests to establish an account in the Office of Business and Finance
- Assist in gaining access into University electronic accounting system to monitor and reconcile monthly grant expenditures
- Review and authorization of all requisitions generated by the project director.
- Monthly grant account reconciliations performed by the Grants and Contracts Budget Specialist.
- Cost transfers, No Cost Extensions, and other budget revisions as allowable per the grant.
Administrative Services
The GSPAR Office is responsible for administrative oversight over the following:
- Prepare annual reports of proposals, awards, and expenditures
- Prepare and disseminate information to faculty, departments, and others, as requested
- Prepare and submit reports concerning state, federal, and local support for research and sponsored projects
- A list of all equipment purchased with Federal, Federal pass-through, and State funds.
- Subaward issuance and administration. Post-award staff will coordinate with pre-award staff to ensure smooth hand-off of subaward paperwork.
- Reporting and other actions required for Award Closeout. The GSPAR Office will work with the Office of Business and Finance to ensure smooth closeout.
