Compliance with Public Health Policies

Johnson C Smith University
Office of Student Conduct
Public Health Emergency Policies Non-Compliance Addendum

Students and student organizations must comply with all University policies and expectations that are implemented in response to the pandemic and that pertain to student conduct on-campus and off-campus. These policies and expectations may address guest policies, personal protective equipment, isolation requirements and more. These policies and expectations can be found at www.jcsu.edu/student, and students are encouraged to visit this website frequently. The University’s policies and expectations may be revised at any time. Should this occur, students will be sent an email notifying them of any substantial changes, and students will be expected to comply with such changes. Violations of these policies will be reported and handled through the student conduct process in the Office of Student Conduct and the Office of the Dean of Students.

This addendum to the Student Conduct of Code governs the behavior of undergraduate students and student organizations. The jurisdiction of the Undergraduate Student Conduct of Code, including this addendum, extends into virtual classrooms, meetings, and on and off-campus activities.

Any situation where a student’s conduct may present a danger or threat to the health or safety of themselves or others may result in immediate interim action, including transfer to online-only learning environments, removal from housing, suspension or expulsion, or other sanctions.

Quarantine/Isolation Policy

Students who are suspected or confirmed to have COVID-19 or any condition requiring quarantine or isolation and who have been instructed by a health care provider or public health official to isolate must comply with those instructions. Students must remain in isolation until they receive clearance to do so from their medical provider or public health official. Students who have been advised by a health care provider or public health official to quarantine themselves as a result of a potential exposure to COVID-19 must comply with this recommendation. The duration of and release from isolation and quarantine will be based on the current CDC guidelines.

Those in violation of isolation or quarantine requirements will be subject to sanctions through the Student Code of Conduct process, including possible transfer to remote learning only, removal from on-campus housing, and/or suspension or expulsion.

Maximum Group / Gathering

Per the NC Executive Order in place as of the effective date of this policy, there are limitations on the number of individuals permitted to gather in indoor and outdoor spaces. These prohibitions on Mass Gatherings apply to social events held on and off-campus. Students are allowed to gather for social purposes, so long as they do not exceed the mass gathering limit of 10 people indoors and 25 people outdoors. When doing so, students must continue to abide by social distancing requirements and wear face coverings. 

Reports of off-campus parties exceeding large gathering limitations may result in student conduct charges for student groups and individuals. Students on the lease where the party is held will be charged through the student conduct process, whether or not they are present for the party. Student organizations hosting, participating in, and/or funding an event may be held accountable for conduct charges. Sanctions may vary from educational activities, activities suspensions, to suspension or expulsion from Johnson C Smith University.

Failure to Comply

Students and student organizations must comply with all University policies and expectations implemented in response to the pandemic and that pertain to student conduct on and off-campus. Examples include but are not limited to face-covering requirements and expectations for daily symptom screenings. Failure to comply with these policies and expectations and to reasonable requests of Johnson C. Smith University employees and Campus Police may result in sanctions through the Student Code of Conduct process.

Student Conduct Process

All students and student organizations alleged to have violated public health policies and expectations have the rights outlined in the Student Code of Conduct. The conduct system at Johnson C. Smith University is based on educational aspirations, community care and safety expectations, and our commitment to protecting, encouraging, and supporting each other. The conduct process and sanctions are based in this framework.

Because of the urgency of and safety concerns with public health, the process for resolving cases that pertain to conduct covered in this addendum will be addressed as follows:

As quickly as possible after receipt of a report, the alleged student and/or organization will receive a letter/email from the Office of Student Conduct with educational materials and allegations of behavioral concerns.

The student and/or organization must make all possible accommodations to make their scheduled hearing time.

Alleged conduct violations related to public health emergencies will be heard in a virtual conference meeting. Violations that may result in suspension or expulsion will be heard as a University Administrative Hearing.

If a student or organization is found responsible, sanctions will be effective immediately. Students will have the right to appeal as outlined in the Code.

Repeated, deliberate, and/or severe violations of policies related to public health, as determined through the Student Code of Conduct, may result in sanctions up to and including removal from campus housing, suspension, or expulsion.

The Dean of Students or designee may impose immediate removal from the Department of Residence Life and Housing, without prior notice, if, in the determination of the Dean or designee, there is a need to protect the safety and well-being of the campus residential population. 

Public Health Recommendations Sanction Framework Example

The following examples demonstrate some violations and possible sanctions. The hearing officer may modify or add additional sanctions as deemed appropriate by the hearing officer given the circumstances of the violation.

Violation
Possible Sanctions
Physical Distancing

  • Educational Requirement
  • Disciplinary Probation
  • Requirement to move to remote learning
  • Activities Suspension
  • Trespass from Campus Locations
  • Removal from Housing
  • Loss of organizational recognition/status

Guest Visitation

  • Educational Requirement
  • Removal from Housing
  • Suspension or Expulsion

Use of Personal Protection Equipment

  • Educational Requirement
  • Requirement to move to remote learning
  • Disciplinary Probation

Classroom Disruption

  • Educational Requirement
  • Requirement to move to remote learning
  • Removal from Course
  • Disciplinary Probation
  • Suspension or Expulsion

 Complicity

  • Educational Requirement
  • Disciplinary Probation
  • Suspension or Expulsion

Failure to Comply: attending classes, meetings, events, social activities when prohibited; choosing not to comply with public health guidance; choosing not to comply with University officials.

  • Trespass from Campus Locations
  • Requirement to move to remote learning
  • Removal from Leadership Position
  • Activities Suspension
  • Suspension or expulsion of organization
  • Disciplinary Probation

Sanction explanations can be found in the Student Code of Conduct. Questions about this addendum to the Student Code of Conduct should be addressed to the Office of Student Conduct, 704.378.1246.

Acknowledgments to:

Lees-McRae College
Association for Student Conduct Administration
Georgetown University
University of Colorado University – Boulder

FACE MASK REQUIREMENT/POLICY

Part I.  PURPOSE 

The purpose of this policy is to ensure that all individuals who enter the Johnson C. Smith University campus follow the guidelines as stated by the University administration as it adheres to the CDC and North Carolina regulations. This policy is intended to facilitate the day-to-day operations and should be used in conjunction with the other policies and procedures and other administrative memoranda approved by the President or the Board of Trustees, which may be disseminated from time to time. 

 Part II.  APPLICABILITY 

  • A. Scope   
    This policy will remain in effect for the duration of the public health emergency related to Coronavirus (COVID-19) as declared by the Secretary of Health and Human Services (HHS) on January 31, 2020 ( effective January 27, 2020)  including all renewals made by the HHS Secretary in accordance with section 319(a)(2) of the Public Health Service Act (PHS Act) (42 U.S.C. 247d(a)(2)). 

  • B. Eligibility
    All faculty, staff, students, vendors and other individuals who enter the campus MUST follow this policy. 

 

  • C. Responsibility
    The University’s vice presidents, deans, directors and managers are responsible for enforcing this policy. The President’s Executive Cabinet is responsible for reviewing and modifying this policy in compliance with new and revised regulations and best practices. 

Part III.  GUIDELINES AND STANDARDS 

Cloth face masks or coverings are required at all times in public areas on campus and in cases where individuals are not able to maintain social distancing of at least six feet.  

Face masks with an exhalation valve or vent are prohibited on the campus of Johnson C. Smith. Face masks assist in preventing respiratory droplets from reaching others. However, masks with one-way valves or vents allow air to be exhaled through a hole in the material, which can result in expelled respiratory droplets that can reach others.  This type of mask does not prevent the person wearing the mask from transmitting COVID-19 to others.  

 The Centers for Disease Control and Prevention (CDC), as part of the Public Health Service, is charged with protecting the public health of the Nation by providing leadership and direction in the prevention of and control of diseases and other preventable conditions and responding to public health emergencies. The CDC plays a critical role in protecting the United States from threats such as emerging infectious diseases, including the Coronavirus Disease 2019 (COVID-19) pandemic. The CDC is committed to providing timely guidance to support response efforts to this pandemic.  

COVID-19 spreads mainly from person to person through respiratory droplets produced when an infected person coughs, sneezes, talks, or raises their voice (e.g., while shouting, chanting, or singing). These droplets can land in the mouths or noses of people who are nearby or possibly be inhaled into the lungs. Recent studies show that a significant portion of individuals with COVID-19 lack symptoms (are “asymptomatic”) and that even those who eventually develop symptoms (are “pre-symptomatic”) can transmit the virus to others before showing symptoms. To reduce the spread of COVID-19, the CDC recommends that people wear cloth face coverings in public settings when around people outside of their household, especially when other social distancing measures are difficult to maintain. 

Part IV. DEFINITIONS  

  1. Face Mask – a reusable cloth worn over the mouth and nose to protect oneself and others from germs that can be spread by talking, coughing, and sneezing. This reusable cloth has a study over-the-ear elastic or cloth strap that fits snug.   
  1. Personal Protective Equipment (PPE) - special coverings designed to protect employees from exposure to or contact with infectious agents. These include gloves, face masks, protective eyewear, face shields, and protective clothing (e.g., reusable or disposable gown, jacket, lab coat).  

 

Part IV.  EXPECTED RESULTS 

This policy is expected to ensure that the University maintains compliance with local, state, regional and federal regulations. This policy is intended to facilitate the safe day-to-day operations of the University. 

Part V.   EXCEPTIONS AND DEVIATIONS 

  1. The University recognizes that wearing cloth face coverings may not be possible in every situation or for some people. In some situations, wearing a cloth face covering may exacerbate a physical or mental health condition, lead to a medical emergency, or introduce significant safety concerns. Adaptations and alternatives should be considered whenever possible to increase the feasibility of wearing a cloth face covering or to reduce the risk of COVID-19 spreading if it is not possible to wear one. 
  1. Individuals who care for or interact with a person who is hearing impaired—may be unable to wear cloth face coverings if they rely on lipreading to communicate. In this situation, consider using a clear face covering. If a clear face covering isn’t available, consider whether you can use written communication, use closed captioning, or decrease background noise to make communication possible while wearing a cloth face covering that blocks your lips. 
  1. Some individuals with developmental disabilities, sensory integration concerns or tactile sensitivities, certain mental health conditions, or limited cognitive ability may have a negative reaction to wearing a cloth face covering. These individuals may consult with their healthcare provider as part of the decision to wear a cloth face covering. 

Part VII. REGULATORY COMPLIANCE 

  1. www.cdc.gov 
  1. https://www.federalregister.gov/agencies/centers-for-disease-control-and-prevention 
  1. Given this public health emergency, and as discussed in the Notice in the Federal Register of March 25, 2020, titled "Process for Making Available Guidance Documents Related to Coronavirus Disease 2019," available at https://www.govinfo.gov/content/pkg/FR-2020-03-25/pdf/2020-06222.pdf, this guidance is being implemented without prior public comment because FDA has determined that prior public participation for this guidance is not feasible or appropriate (see section 701(h)(1)(C) of the Federal Food, Drug, and Cosmetic Act (FD&C Act) (21 U.S.C. 371(h)(1)(C)) and 21 CFR 10.115(g)(2)). This guidance document is being implemented immediately, but it remains subject to comment in accordance with the Agency’s good guidance practices. 

Updated: December 15, 2020


The information on this page is maintained by the Office of the Dean of Students. For more information or questions please contact them directly at 704.378.1132.