Dear Valued JCSU Employees,

I hope this letter finds you and your families doing well! Although we are living under “Stay at Home” orders and practicing social distancing, it is heartwarming to witness how we have remained a close-knit family, facing challenges caused by the COVID-19 coronavirus with compassion and collaboration. A lot has changed since March 23, 2020, when the University moved to remote operations. Since then, our dining room tables have been transformed into workspaces and classrooms. During this uncertain time, the one thing that has remained constant is our care and concern for each one of you.

Therefore, on behalf of President Clarence Armbrister and the administrative team, I am pleased to announce that the University will continue to pay staff through June 30, 2020. Faculty will be paid through the end of their 2019-2020 instructional and/or administrative appointments on the schedule outlined in their individual contracts.

The University’s ability to continue to support employees in this manner is made possible by the Payroll Protection provisions of Coronavirus Aid, Relief and Economic Security (CARES) Act. The CARES Act provides funding to students and helps educational institutions like Johnson C. Smith to minimize the financial impact of COVID-10 on their operations.

JCSU is continuing to comply with “Stay at Home” orders issued by Mecklenburg County and the state of North Carolina on March 26 and March 30, respectively. We know that for some, the transition to remote work has been challenging and we greatly appreciate the work you have done despite these circumstances. This is a critical time in the history of the University and your collective contributions are important to its success. 

As you continue to balance work and family obligations during these unprecedented times, please remember that the Employee Assistance Program is available to support you. This confidential service is available for employees and their family members at no cost. For more information about the program, call 704.355.5021 or 800.384.1097. You may refer to the April 2020 edition of the Employee Assistance Program newsletter for additional tips on physical and mental wellness during this pandemic.

Please email me at lmcallister@jcsu.edu or call 704.378.1230 if you have questions or need additional information. We will get through this. Our individual and collective successes, both great and small, are evidence that whether we are together on campus or scattered to places near and far, JCSU employees always Hold High the Gold and Blue.

 

Sincerely,

Latrelle P. McAllister
Vice President, Administrative Services/CHRO
Deputy Title IX Coordinator

 


Guidance on Working Remotely for JCSU Faculty and Staff

The current COVID-19 pandemic has presented higher education with unprecedented challenges. As the virus spreads exponentially, new information presents new challenges and decisions need to be made or modified quickly. In accordance with guidance from government and public health officials, Johnson C. Smith University has taken the extraordinary steps of closing all residence halls and moving all classes online beginning March 30, 2020. 

Beginning Monday, March 23, 2020, and continuing through , most University operations will be conducted remotely. During this period, the campus will be inaccessible to everyone except for faculty involved in training or class instruction and other essential employees as outlined below in the “Access to Campus” section.

Employees should speak with their division leader, who will determine business functions that can be performed remotely. Employees working remotely will be paid for their work based on their regularly scheduled work week and in some cases be asked to submit work to supervisors.

Access to Campus

Access will be limited to Level One Essential Personnel and COVID-19 Essential Personnel, a team developed to specifically address the needs of the campus during this unprecedented situation. Essential personnel are employees deemed to be critical to University operations or whose services support critical University activities (including the delivery of online instruction) or infrastructure during this period. As conditions and the needs of the University change, employees may be designated as essential personnel at any time. Employees should speak with division leaders to determine into which category their job descriptions fit. 

What If My Job Function Cannot Be Done Remotely?

We acknowledge that everyone is important to the success of the University but not all functions can be performed remotely. In the case that an employee cannot work remotely, they will be deemed non-essential personnel, and will receive paid administrative leave from March 23 through April 3, 2020. Employees, who were on pre-approved leave as of March 23, 2020, choose not to work or are not available for other reasons must use available vacation leave or sick leave.

Further Guidance

We will provide further guidance regarding the operational status of the University prior to April 3, 2020.

Although drastic, these actions are being taken to enhance the safety and well-being of all members of our community. Thank you for all you have done and will continue to do to support our students and each other during these trying times. We hope you and your loved ones will remain safe and healthy throughout this pandemic.